LOGO FACTORY - POLICY
Version Update: August 15, 2025
*New/Revised Policy since last publication
1.1) Preface
A) The IdeaPros, Inc. D/B/A Logo Factory is referred to as "Logo Factory."
B) “Associate” refers to any employee, full or part-time, or Independent Contractor conducting work for Logo Factory.
C) This manual is updated annually. Periodic changes/corrections may occur with written notice throughout the year.
Accurate Books and Reporting
(2.1) No false or artificial entries in Logo Factory’s books or records will be made by anyone or at anyone’s direction for any reason. All reporting of information (including, but not limited to: expense reports, accounts receivable/payable, invoicing, payroll data, workorders, etc.) must be accurate, honest and timely and should be a fair representation of the facts.
Conduct Policy
(3.1) No Associate shall provide information, directly or indirectly about Logo Factory or any of its customers to any competitor for any reason. No associate shall sell directly to any customer, new or repeat, without following the standard ordering process, using Logo Factory as sole provider for goods and services.
(3.2) When parking in the main lot (off Bridge Street) Associates should park in the southern row, furthest from the building. When parking in the back lot (off Bristol Street) parking should only take place north of the center door.
(3.3) Associates are expected to return telephone/email messages to fellow associates as well as to customers in a timely fashion. All messages should be replied to within four business hours or by the next business morning.
(3.4) Upon the completion of each shift worked, Associates are expected to leave the workstation clean and organized by putting things in their place and cleaning up all debris and emptying trash containers. The workstation should be left in a cleaner state than when they arrived.
(3.5) In order to preserve efficient production, all supplies such as pens, blades, scissors, markers, tape… shall be put back where it was found.
3.6) Any Associate that has been issued a key to the building is responsibe for its whereabouts. Keys cannot be duplicated. Any lost keys will result in a re-key charge of $150 to the Associate that loses the key.
Employment/Equal Opportunity
(4.1) Logo Factory is committed to a policy of equal opportunity treatment for all Associates and prospective Associates. It is Logo Factory policy to hire, promote, discipline and make all other personnel decisions without regard to race, color, religion, national origin, age, sex or disability.
Payroll
(5.1) Logo Factory operates on a biweekly payroll schedule, meaning Associates are paid every other Friday. Paychecks are distributed through direct deposit into Associates designated bank account. Payments will be processed and issued on the Friday following the end of the pay period. This equates to a one week lag time form the end of the period worked to the issue of payment into the Associate's account.
(5.2) From time to time bonus opportunaithy may be made available to Associates. Payment of any such bonuses will be paid by the final day of the following month the bonus was achieved.
(5.3) Part-time Associates are to fill out and accurate time sheet each day they work. Part-time Associates working over 40 hours in any given week will be paid 1-1/2 times their standard pay for each hour worked over 40 hours.
(5.4) Full-time salaried Associates pay is based upon a 40 hour work week.
Surcharge Sales Incentive
Surcharge Sales Incentive lftraining
Paid Time Off (PTO)
(7.1) To provide work life balance for employees, Logo Factory provides paid time off for both part-time and full-time employees. Employees earn paid time off to use for any reason. This program combines traditional vacation, sick leave and personal time into one paid time off (PTO) policy.
(7.2) UPFRONT ALLOCATION Associates are allocated planned PTO hours when they are hired and on January 1st of each year in accordance with the below PTO rates. New employees are allocated hours on a prorated basis for the remaining months in the year.
(7.3) ANNUAL PTO RATES
| Employee Type | Total PTO Hours | Total Days |
Monthly Accrual Hours |
| Part Time | 40 | 5 | 3.33 |
| Full Time (<2 Years of Service) | 40 | 5 | 3.33 |
| Full Time (2+ Years of Service) | 80 | 10 | 6.67 |
(7.4) Although PTO is allocated upfront and earned each pay period. Associates who leave during the year and have used more PTO time than they earned (accrued) will be charged back for unearned vacation time. The accrual rate for full time associates changes on January 1st following their 2nd anniversary with Logo Factory. PTO may be used in 4-hour increments or higher. Additional time taken off will be unpaid. Associates may not trade, sell or gift their PTO to other employees.
7.5) Associates should schedule time off by providing Logo Factory with as much advance notice as possible. PTO requests should be submitted in Outlook under the calendar named "Paid Time Off (PTO) Request". Requests for PTO will be granted depending on the company’s workload and staff availability. Every effort will be made to grant time off as requested as long as it does not interfere with a department’s operations.
(7.6) Associates who have an unexpected need to be absent from work, like a sickness, should notify their supervisor before the scheduled work shift or as soon as possible.
(7.7) Upon termination of employment, Associates can be paid out for up to two weeks of their remaining PTO balance, provided they give at least a two-week notice. If Associates have used more PTO than has been earned, this will be deducted from their final paycheck.
Paid Holidays
(8.1) There are six (6) Paid Holidays: Good Friday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving.
(8.2) Associates employed for one year are compensated for these days off. Part-time Associates will only be compensated for a holiday if it falls on their regularly scheduled workday. If the holiday falls on a Saturday, the holiday is observed on the Friday before the holiday. If the holiday falls on a Sunday, the holiday is observed on the following Monday.
Holiday Shut-Down
9.1) Logo Factory is on Holiday Shut-Down for a period between the Christmas and New Year’s Holidays. This is an unpaid holiday but gives families an added opportunity to spend time together.
(9.2) Associates may use unused PTO to be compensated for this time off.
Health Insurance Coverage
(10.1) All full time Associates employeed for a minimum of ninty (90) days are eligible for health insurance coverage managed by Allstate Health Solutions.
(10.2) There are four plan options to choose from.
(10.3) The Company will pay 55% of the monthly premium up to $275 per month.
Health Insurance Benefit Details
401k Retirement Savings
(11.1) All full and part time Associates who are at least 18 years old and have had at least three months of service are eligible to participate on Safe Harbor 401k Retirement Savings Account. Once an associate meets the criteria, an enrollment email will be sent to the Associate.
(11.2) Participation is voluntary and Associates may opt out if they choose. If he/she fails to respond during the required timeline, they will be auto enrolled at a 5% contribution amounts.
(11.3) Logo Factory will match 100% of contributions on the first 3% deferred, then 50% of contributions from 3% to 5%.
Associate Purchases
(12.1) Associates may purchase any items from Logo Factory for a 50% discount off the standard price.
Independent Contractors
(13.1) IREP (Independent Rep) associates and miscellaneous temporary help will be paid on a 1099 basis. IREP sales commissions will be paid when sale is paid for by the customer.
(13.2) All Independent Contractors will be held liable for their own actions while working on behalf of Logo Factory. Any errors or mistakes caused by the Independent Contractor will be paid for by the Independent Contractor who caused the error or mistake through reduction of payment and or litigation. In addition to payment reduction, legal action may be taken by Logo Factory against any Independent Contractor that has damaged Logo Factory in any way. The minimum lawsuit for damages will be in the amount of $25,000. The Independent Contractor will pay all attorneys’ fees and associated legal and court costs for any such action. The venue for any legal action will be in Illinois State court in Kendall County, Illinois.
(13.3) All Independent Contractors and Sub Contractors are required to be insured with a minimum liability plan of $500,000 and must be able to provide proof of insurance to Logo Factory.
Assigned Account Manager
(14.1) The AM/IREP who opens the account (places the first order) will be the ‘Assigned Account Manager’ or Rep for that account in Quick Books. Commissions are, as default, paid to the Assigned Account Manager for all sales to that customer.
(14.2) Any subsequent orders for that customer, regardless of who turns in the order will be awarded to the Assigned Account Manager.
(14.3) Any customer that places initial order by contacting or coming into the shop will become House Accounts.
Discipline
(15.1) Formal discipline may be given for poor conduct or breaking Logo Factory policy or procedures.
First Offence = Written Warning.
Second Offence = Second Written Warning.
Third Offence = Final Warning including Suspension and Possible Termination.
Termination of Employment
(16.1) Associate agrees not to work for a competing business within 50 miles of Logo Factory for a minimum of one year after termination of employment of the Logo Factory. Upon termination, all Logo Factory owned equipment and payments collected by Associate must be returned or turned in within 48 hours of termination.
(16.2) All pending Workorders must be turned over to Logo Factory within 48 hours. Failure to notify Logo Factory of a pending Workorder/Sale may result in possible legal action against the terminated Associate. All attorney fees and court costs associated with any such action will be paid by the terminated employee. The terminated Associate will pay, as a penalty, three times the invoice price for failing to disclose a pending order in addition to all attorney fees and court costs.
(16.3) Final Pay will be paid by Logo Factory at the next scheduled payroll date after termination. The associate will be entitled the following payment as compensation for the Final Pay period:
1. Salary (if applicable) for any hours worked, minus any owed accrued PTO.
2. Commission for any orders that have been paid by the customer.
3. Any open customer invoices that the Rep has been paid commission on will be revoked.
4. The value of any unreturned Logo Factory owned items (within the 48 hour timeframe) will be deducted at time of Final Pay.
5. Any key not returned at the immediate time of departure will result in a $150.00 building re-key fee.
6. Upon termination of employment, Associates can be paid out for up to two weeks of their remaining PTO balance, provided they give at least a two-week notice. If Associates have used more PTO than has been earned, this will be deducted from their final paycheck.
